Local Society Management Classes Offered – Free!

WSGS President Ginny Majewski (center) with Board Members Nancy Cordell and Patty Olsen at “Nuts and Bolts of Society Management” class

Ginny Majewski, WSGS President, recently presented her “Nuts and Bolts of Society Management” class to a group of local genealogists hosted by the Lewis County Genealogical Society. By all accounts, the class was well-received and packed with valuable information, as well providing answers to a lot of society management questions — and some questions that attendees didn’t even know to ask.

Ginny’s “Nuts and Bolts” class is one of two society management classes being offered by WSGS on Wednesday, August 16, 2017, at the Northwest Genealogy Conference in Arlington, WA. The other class, taught by WSGS VP Donna Potter Phillips, is “How to Attract and Keep Members…Awake.” More information about the FREE society management classes is available in this Blog post.

For those local societies not able to take advantage of the management classes at the Northwest Genealogy Conference, arrangements are possible to present the classes at a more convenient time and location. Contact Ginny for more information.

Society Award Deadlines Soon

The Washington State Genealogical Society wants to recognize your good work! We know your society has great members doing great work — and we’d like to celebrate that. Below are the deadlines (and website links) for our recognition awards and special programs.

For more information about the WSGS recognition awards, contact Roxanne Lowe at roxanne@thekeeffes.com.

Now’s the Time to Apply for Innovative Grant

The Washington State Genealogical Society’s “Innovative Grant Program” is accepting applications. The deadline is March 1, 2017.

The grants, up to $100, are designed to support the inventive and creative efforts of WSGS-member societies and organizations. Up to five grants will be awarded in 2017.

Last year’s grant awards were made to:

Jefferson County Genealogical Society – upgrade software designed to index and preserve more than 400,000 local records.
Wenatchee Area Genealogical Society – promotion of adoption of “Coyote Reading a Candy Wrapper” sculpture. This project will be featured in an upcoming Blog post.
Whitman County Genealogical Society – assist purchase of new society computer, 22” monitor and portable hard drive to ensure back-up of files.

The deadline for the Innovative Grant application is March 1, 2017. The simple application is only ONE page and is available here. Additional guidance on the program is here.

For more information, contact Roxanne Lowe, WSGS Recognition Chair, at roxanne@thekeeffes.com.

Society Award Deadlines Set

Local genealogical societies:

The deadlines for WSGS awards to local societies have been set. We are encouraging you to promote your society’s activities and accomplishments by submitting a nomination.

Outstanding Communication – The WSGS Outstanding Communication Award is awarded to a local society that promotes its society and/or genealogy and family history to its members and/or the public. The award includes all forms of communication, including websites, social media, newsletters, lectures, videos, podcasts, etc. The nomination deadline is 01 Feb 2017. The application is available here.

Outstanding Project – The WSGS Outstanding Project Award is awarded to a local genealogical society or organization in recognition of exceptional genealogical or historical projects implemented during the past year. The nomination deadline is 01 Feb 2017. The application is available here.

President’s Award: The WSGS President’s Award for Outstanding Achievement is designed to single out that rare individual, society or organization who has demonstrated exemplary service above and beyond expectations. The nomination deadline is 15 Feb 2017. The nomination form and additional details are available here.

For more information, contact Roxanne Lowe, Chair, Recognition Committee at roxanne@thekeeffes.com.

Share Your Passwords

Pam Hagedorn with her First Citizen certificate, 2008

Pam Hagedorn with her First Citizen certificate, 2008

In this crazy time of electronic computer hacking, it’s exceedingly unusual to be told to share your computer passwords, but that’s what I’m encouraging you to do — for a very good reason.

One year ago, Pam Hagedorn, one of the most treasured members of the Grays Harbor Genealogical Society (GHGS), passed away suddenly. She had been the society’s long-time Treasurer (and WSGS Outstanding Volunteer in 2005), managing their monies and membership with the utmost organization and efficiency. After the initial shock of her passing, members knew they needed to update financial accounts so the society’s bills could be paid, dues and donations collected and other financial activities conducted. They soon realized that Pam was the only keeper of all the financial and business records, including passwords to online banking, PayPal and other financial institutions. It was difficult to approach Pam’s grieving husband for access to the records and passwords, but he knew Pam kept meticulous records that the society needed. After some initial confusion, including not realizing all that Pam “just handled,” the society’s financial course got back on track.

The lesson GHGS learned was that no single member of a society (or any organization) should be the sole keeper of passwords, URLs, account numbers, etc. Please share that information with another member or two of your society or purchase password management software. One more suggestion is to have each of your society officers write a step-by-step procedural guide — a lesson for a future “Society Support” blog post.

Publicize (and Find) Upcoming Events

Want to spread the word about your society’s program, workshop, seminar or training class? Or are you looking for a training opportunity? The WSGS website and blog are great ways to publicize and find local (including nearby states and British Columbia) events.

It’s easy to have events posted on the WSGS Events Page and Blog. Just send an email to webmanager@wasgs.org (website) and WSGSBlog@wasgs.org (blog) with the details (who, what, where & when) and/or a flyer. As if by magic, information about the event will be posted in both places for all to see.

Publicize Your Society’s Upcoming Events

Want to spread the word about your society’s program, workshop, seminar or training class?

It’s easy to have your event posted on the WSGS Events Page and Blog. Just send an email to webmanager@wasgs.org (website) and WSGSBlog@wasgs.org (blog) with the details (who, what, where & when) and/or flyer. As if by magic, information about your event will be posted for all to see. The website and blog are great ways to maximize exposure to your target audience.

Innovative Grant applications due today!

Innovative Grant applications are due by 11:59 p.m. Wednesday, June 1, 2016. Late applications will not be accepted.

The grants, up to $100, are designed to support the inventive and creative efforts of WSGS-member societies and organizations. Up to five grants will be awarded in 2016.

The simple application is only ONE page and is available here. Additional guidance on the program is here.

For more information, contact Roxanne Lowe, WSGS Recognition Chair.

Innovative Grant Applications Due on Wednesday

Local Societies:

Get your Innovative Grant applications in by 11:59 p.m. Wednesday, June 1, 2016. Late applications will not be accepted.

The grants, up to $100, are designed to support the inventive and creative efforts of WSGS-member societies and organizations. Up to five grants will be awarded in 2016.

The simple application is only ONE page and is available here. Additional guidance on the program is here.

For more information, contact Roxanne Lowe, WSGS Recognition Chair.

See What You Can Do With an Innovative Grant

Last year, the Washington State Genealogical Society announced the creation of the “WSGS Innovative Grant Program.” The grants, up to $100, were designed to support the inventive and creative efforts of WSGS-member societies and organizations. Five societies received grants at the 2015 Annual Conference in Ellensburg:

Dead tree slated for removal

Chelan Valley Genealogical Society Purchase of a computer, solely for genealogical research, at the Chelan Public Library. The computer will have access to Ancestry.com and FamilySearch.org.

Northeast Washington Genealogical Society – Removal of trees that are endangering the safety of people and protection of grave markers at the Evergreen Cemetery, a local cemetery near Colville.

Skagit Valley Genealogical Society – Purchase of a new laptop computer to be used for society presentations and transcription of documents from the Northwest Regional Archives in Bellingham.

Tri-City Genealogical Society – Funds will support the society’s “Archived Records Contest” which encourages individuals to share records they have obtained by various means other than just downloading an image from the Internet.

Software purchase

WAGS was able to purchase a second FileMaker Pro 12 software program that doubled the access time for dedicated volunteers who work many hours maintaining and improving the WAGS Library collection.

Wenatchee Area Genealogical Society – Purchase specialized computer software to enable more than one volunteer to enter data related to local obituaries, cemetery records, World War I records and more.

The 2016 deadline for submitting a grant proposal is JUNE 1. The simple one-page application and additional information are available here.

Contact Roxanne Lowe, WSGS Recognition and Special Awards chair, at Roxanne@thekeeffes.com if you have questions.